Student records
The Administrative office maintains student records. These files are confidential and made available only for approved purposes. A copy of the transcript will be provided at the time of completion. The diploma or certificate will be provided in December or June depending on the student’s completion date.
FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student’s education records within 45 days of the day OIC Training Academy receives a request for access. A student should submit a written request to the Director of Student Services that identifies the record(s) the student wishes to inspect.
The Director of Student Services will make arrangements for access and notify the student of the time and place where the records may be inspected. The Director of Student Services will make the necessary arrangements for the student to review the requested record(s) at a time and place agreeable to all parties involved. Such arrangements will be scheduled within the allotted time limit.
The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask OIC Training Academy to amend a record should write the Director of Student Services, clearly identify the part of the record the student wants changed, and specify why it should be changed. If OIC Training Academy decides not to amend the record as requested, the Director of Student Services will notify the student in writing of the decision and the student’s right to a hearing re¬garding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before OIC Training Academy discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
OIC Training Academy discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by OIC in an administrative, supervisory, academic, or support staff position; a person or company with whom OIC Training Academy has contracted as its agent to provide a service instead of using OIC Training Academy employees or officials (such as an attorney, auditor, or collection agent, or externship provider); a person serving on the Board of Directors; or a student serving on an official committee, such as a disciplinary or grievance com¬mittee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an educa¬tion record in order to fulfill his or her professional responsibilities for OIC Training Academy.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by OIC Training Academy to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
A copy of the FERPA regulations can be found in the OIC financial aid office or through the Department of Education website, www.ed.gov. Students have the right to view their educational records. If you find any error with your educational record you have a right to ask they be amended.
